ALHAMBRA DISTRICT EDUCATION ASSOCIATION
ARTICLE I – NAME
The name of this Association shall be the Alhambra District Education Association (ADEA)
ARTICLE II – AUTHORITY
This Constitution shall supersede all previous Alhambra District Classroom Teachers’ Association and Alhambra District Support Personnel Education Association constitutions within the District.
ARTICLE III – AFFILIATION
Section 1 The Association shall be an affiliate of the Arizona Education Association (AEA) and the National Education Association (NEA).
Section 2 Upon a majority vote of the Representative Council, the Association may hold membership within allied or intermediate organizations provided that such organizations are unified with and accepted by the Arizona Education Association and the National Education Association.
ARTICLE IV – PURPOSE
Section 1 To work for the welfare of students, the advancement of education, and the improvement of instructional opportunities for all.
Section 2 To develop and promote the adoption of such ethical practices, personnel policies, and standards of preparation and participation as mark a profession.
Section 3 To develop and promote a continuing program to secure and maintain better employment benefits, uniform practices, sound retirement systems, and improvements in terms and conditions of employment.
Section 4 To represent the members in matters of mutual concern before the administration, the governing board, and other legal authorities as the situation may warrant or require.
Section 5 To enable the members to speak with a united voice on matters of mutual concern.
Section 6 To advance professional rights, status, and responsibilities of its members.
Section 7 To establish cooperation with the community.
ARTICLE V – MEMBERSHIP
Section 1 Active Members
- Active membership in the Association shall be open to any person, other than administrative or supervisory personnel, employed in the schools of the Alhambra Elementary District.
- Membership period shall be from September 1 to August 31 of each school year and shall be continuous as long as membership dues are paid.
- Active members of the Association shall be members of the Arizona Education Association (AEA) and the National Education Association (NEA).
- Those who work a fractional part of the school day may become an active member of the Association by paying a fractional part of the school day, which she/he works.
- Members of the Association shall adhere to the code of ethics of the education profession adopted by the National Education Association (NEA).
Section 2 Rights of Membership
2.1 Every active member shall have equal rights and privileges within the organization to nominate, be nominated, to hold office, to vote in elections or on referenda of the Association, to attend membership meetings, to participate in the deliberations and voting upon the business of such meetings.
2.2 Every member shall have the right to meet and assemble fully with other members, to express views at meetings upon candidates in an election of the Association, or upon any business properly brought before the meeting.
2.3 Each member shall be guaranteed due process. No member shall be fined, suspended, expelled, or otherwise disciplined except for non-payment of dues without being served with specific written charges and given a reasonable time in which to prepare a defense which may be asserted at a full and fair hearing before the Representative Council.
ARTICLE VI – OFFICERS
Section 1 The officers of the Association shall consist of the
- Past President
Section 2 Officers of the Association shall have been members in good standing of the National Education Association (NEA), Arizona Education Association (AEA), and the Alhambra District Education Association (ADEA) for at least one year prior to election and shall maintain membership in good standing during their terms.
ARTICLE VII – THE EXECUTIVE BOARD
Section 1 The Executive Board shall be the executive authority of the Association.
Section 2 The Executive Board shall consist of the
2.3 Past President
2.6 Area Directors elected at large, each having a near equal constituency
Section 3 Educational Support Personnel (ESP) representation on the Executive Board SHALL BE at least proportionate to its active ESP membership.
Section 4 Ethnic minority representation on the Executive Board SHALL BE at least proportionate to its ethnic minority membership.
Section 5 When a majority of the Executive Board agrees that an Executive Board member has been grossly negligent of the duties defined in the Bylaws or is incapacitated, they shall:
5.1 Recommend to the Representative Assembly that the office be declared vacant;
5.2 Hold an election to fill the unexpired term by a majority vote of the active membership.
Section 6 When a member of the Executive Board has had two consecutive absences or a total of three, the Executive Board may:
6.1 Declare the office vacant;
6.2 Hold an election within 45 days to elect a replacement to fill the unexpired term.
ARTICLE VIII – REPRESENTATIVE COUNCIL
Section 1 The Representative Council shall be the legislative and policy-forming body of the Association.
Section 2 The Representative Council shall consist of the Executive Board, Area Delegates At Large, and one or more elected Representatives from each district site.
Section 3 Educational Support Personnel (ESP) representation on its Representative Council SHALL BE at least proportionate to its active ESP membership.
Section 4 Ethnic minority representation on its Representative Council SHALL BE at least proportionate to its active ethnic minority membership.
Section 5 Any member of the Association who is not a member of the Representative Council may attend its meetings, shall sit apart from the voting body, but may receive permission to speak.
Section 6 Within the annual budget, the Representative Council may empower the Executive Board to employ a staff for the efficient management of the Association.
ARTICLE IX – AMENDMENTS
Section 1 Amendments to this Constitution may be presented at a regular or special meeting of the Representative Council or by petition signed by thirty (30) per cent of the members of the Association.
Section 2 Written OR ELECTRONIC copies of the proposed amendments shall be distributed to the members at least two calendar weeks in advance of a secret ballot election.
Section 3 The amendments shall become operative upon ratification by two-thirds majority of the active members of the Association voting in a regular or special election called for this purpose.
ARTICLE I – MEETINGS
Section 1 Executive Board
- Shall meet monthly.
- And/or shall meet at the call of the president or at the request of three members of the Executive Board.
Section 2 Representative Council
2.1 Shall meet monthly during the school year, the times and places to be determined by the Representative Council
2.2 The Executive Board shall prepare the agenda for each meeting and shall circulate it to all members of the Council so that Representatives will have time to discuss it with their members in advance of the Council Meeting.
2.3 Special meetings of the Representative Council may be held at the call of the President or upon written request to the Executive Board from five (5) Representatives. Business to come before special meetings must be stated in the call which shall be sent in writing to each Representative.
Section 3 General Membership
3.1 The President, upon the concurrence of the Executive Board, may call a meeting of the members of the Association when in his/her opinion such meetings are advisable or necessary.
3.2 The Representative Council, by a majority vote of the members present at a regular meeting, may instruct the President to call a General Membership Meeting.
3.3 At least one week prior to each General Membership Meeting, the secretary shall notify all members of the time and place of said Meeting and the agenda or business to be considered.
Section 4 Building Meetings
The Site Representative or Designee shall call meetings of the Association members within their buildings on a monthly basis.
Section 5 Order of Business
The order of business at any Representative Council or regular General Membership Meeting shall be as follows:
- Call to Order
- Approval of Minutes
- Report of Treasurer
- Reports of Standing Committees
- Reports of Special Committees
- Old Business
- New business
ARTICLE II – QUORUM
A majority of their members shall be a quorum for the Representative Council, Executive Board, and Committees. A quorum for General Membership Meetings shall be thirty per cent (30%).
ARTICLE III – DUTIES OF THE OFFICERS, EXECUTIVE BOARD, AND SITE REPRESENTATIVES
Section 1 President
1.1 Preside over meetings of the Executive Board
1.2 Appoint the chairperson and members of the Standing Committees
1.3 Appoint Special Committees
1.4 Be Ex-officio member of all Standing Committees
1.5 Shall be the executive officer of the Association
1.6 Shall represent the Association before the public, either personally or through delegates
1.7 Shall perform all functions usually attributed to this office
Section 2 Vice-President
2.1 In the absence of the President, the Vice-President shall assume the duties of the President
2.2 He/she shall work closely with one or more Standing Committees as the President may suggest
2.3 Shall serve as chair or co-chair of the Membership committee and maintain the roll of members
Section 3 Immediate Past President
Shall advicse the Executive Board and assist the President at the latter’s request.
Section 4 Recording Secretary
4.1 Shall keep minutes of all meetings and maintain official files.
4.2 Shall take care of all correspondence deemed necessary for the Association.
Section 5 Treasurer
5.1 Shall hold the funds of the Association and disburse them upon authorization by the Executive Board as provided by the budget.
5.2 Shall keep accurate accounts or receipts and disbursements.
5.3 Shall report to each meeting of the Representative Council.
5.4 Shall prepare an annual financial statement for publication to members as directed by the Executive Board.
5.5 Shall be chairperson of the Budget Committee and supervise the preparation of the annual budget.
5.6 Shall keep the President and Executive Board informed of the financial condition of the Association.
Section 7 Area Directors at Large
Shall perform such duties as designated by the President.
Section 8 Site Representatives
8.1 Shall represent the members at the worksite from which they are elected.
8.2 Shall be responsible for disseminating information and perform such duties as designated by the President, Executive Board, Area Delegates, or decided by vote at meetings of the Representative Council.
8.3 Shall attend the regular meetings of the Representative Council unless excused by the President.
8.4 Shall call monthly meetings of the Association to discuss Association business.
8.5 Shall submit names to the President of all staff members at their site who serve on District committees.
8.6 Shall organize members at the worksite to participate in association activities.
8.7 Enroll staff to become members of the ADEA.
8.8 Maintain an ADEA bulletin board.
8.9 Provide for two-way Association communication.
ARTICLE IV – TERMS AND SUCCESSION
Section 1 Officers
1.1 President and Treasurer shall serve for two year terms and be elected in even years.
1.2 Vice President and Secretary shall serve for two year terms and be elected in odd years.
1.3 Officers shall be limited to three consecutive terms in the same office.
1.4 Whenever the office of President shall become vacant between elections, the Vice President shall become President.
1.5 Whenever the office of Vice President, Secretary, or Treasurer shall become vacant between elections, the remaining members of the Executive Board shall call a special election to fill the vacancy.
1.6 New officers will be installed and assume their responsibilities at the May meeting of the Representative Council.
Section 2 Executive Board Area Directors At Large
2.1 Each area director represents approximately 50 members or a THE greater fraction thereof.
2.2 Directors shall serve for a period of one year with no term limits.
2.3 An election shall be held as soon as possible to fill any vacancy which may occur.
Section 3 Site Representatives
3.1 At each site, members in good standing of this Association shall elect for a term of one year one Site Representative to the Representative Council for each ten (10) members or fraction thereof.
3.2 There shall be at least one Representative from each site.
3.3 After two unexcused absences and upon recommendation of the Council, the President may declare a seat unfilled and call for an election to fill out a term.
ARTICLE V – POWER OF THE EXECUTIVE BOARD
Section 1 The Executive Board shall be responsible for the management of the Association. It shall:
1.1 Approve all expenditures;
1.2 Carry out policies established by the Representative Council;
1.3 Report its transactions and those of the Council to the members;
1.4 Suggest policies for consideration by the Council;
1.5 Confirm all appointments of the committee chairpersons made by the President;
1.6 Establish such special committees as may be necessary;
1.7 Set the agenda for the Representative Council and all General Membership Meetings.
Section 2 The Executive Board shall represent the Association.
2.1 Within policies established by the Representative Council, it may make decisions binding the Association.
2.2 It may delegate authority to another committee or representative.
Section 3 The Executive Board shall be responsible for making decisions for the Association from the last teacher contract day of school in the spring to the first teacher contract day of school in the fall.
ARTICLE VI – POWER OF THE REPRESENTATIVE COUNCIL
Section 1 The Representative Council shall:
1.1 Approve the budget;
1.2 Set the dues for the Association;
1.3 Act on reports of committees;
1.4 Approve resolutions and other policy statements
Section 2 Powers not delegated to the Executive Board, the Officers, or other groups in the Association shall be vested in the Representative Council.
Section 3 All gifts over $50.00 shall be approved by a vote of the Representative Council.
ARTICLE VII – POWER OF MEMBERS
Section 1 Initiative
1.1 When an initiative petition signed by fifteen per cent (15%) of the membership has been filed with the Secretary, the President shall instruct the Elections Committee to prepare and conduct an all member ADEA ballot.
1.2 At least five (5) copies of the measure shall be furnished to each building.
Section 2 Referendum
2.1 Any time the Representative Council may deem it advisable to refer a vote to the entire membership, it may by a majority vote decide to employ one of the following two methods of referral:
- An all-member meeting may be called at which time the proposed measure shall be discussed and balloted. For said meeting, the quorum shall be thirty per cent (30%) of the membership in order to conduct business;
- They may refer the measure directly to the building sites for discussion and ballot under the supervision of the senior Site Representative.
ARTICLE VIII – COMMITTEES
Section 1 Standing Committees
1.1 Political Action
1.2 Instruction and Professional Development (I&PD)
1.3 Professional Rights and Responsibilities (PR&R)
1.4 Professional Relations
1.5 Membership Committee
1.6 Communication Committee
Section 2 Special Committees
2.1 Election Committee
2.2 Audit Committee
2.3 Budget Committee
2.4 Human and Civil Rights Committee
2.5 Other committees as may be necessary
Section 3 Appointment
3.1 The President shall appoint the chairperson and the members of each committee with the approval of the Executive Board.
3.2 Special Committees should be disbanded upon completion of their duties.
3.3 No officer of the Association shall serve on either the Elections Committee or the Audit Committee.
Section 4 Reports
4.1 Each committee shall choose a secretary who shall keep a continuing record of activities.
4.2 Chairperson shall report as necessary to the Executive Board, Representative Council and General Membership.
ARTICLE IX – ELECTIONS
Section 1 Nomination of Officers, Area Delegates, Members At Large, and Site Representatives
1.1 During the month of March, the Elections Committee shall inform all members of upcoming election, vacant elective positions, provide nomination forms, and establish timelines for nominations and elections.
1.2 Officers and Associations Representatives shall have been members in good standing of the National Education Association (NEA), the Arizona Education Association (AEA), and the Alhambra District Education Association (ADEA) for at least one year prior to their election and shall maintain their membership during their term of service. Any exception must be approved by the Representative Council by two-thirds of a quorum.
1.3 Site Representatives shall deliver all nominations in writing to the Elections Committee.
1.4 The Elections Committee shall report all nominations to the Representative Council at the March meeting.
1.5 Any active member may nominate other candidates from the floor of the April meeting.
1.6 With the exception of the offices of President and Vice-President, if there should be no candidate for any of the elective Executive Board offices, nominations will be re-opened.
1.7 The elections Committee shall publish brief information on each candidate which shall be given to the members.
Section 2 Secret Balloting
2.1 The members shall vote for candidates by secret ballot in accordance with procedures developed by the Elections Committee and approved by the Representative Council.
2.2 The Election Committee shall report results to the President who shall cause them to be published.
Section 3 If the Representative Council members vote by a two-thirds majority, the Council shall hold an election within 45 days to replace any officer and/or Executive Board vacancy to fill an unexpired term.
Section 4 The President may appoint a member in good standing at the building site in which an Site Representative vacancy occurs to organize a special election.
ARTICLE X – AUTHORITY
Roberts Rules of Order Revised shall be the parliamentary authority for the Association on all questions not covered by the Constitution and Bylaws and such standing rules as the Representative Council may adopt.
ARTICLE XI – AMENDMENTS
Section 1 Amendments to the Bylaws may be made by two-thirds majority of the active members of the Association voting in a regular or special election called for this purpose provided that:
1.1 Each amendment has been previously introduced at a regular meeting of the Representative Council;
1.2 Copies have been distributed to each active member of the Association at least two calendar weeks in advance of a secret ballot election.